Incorporated Association A0012861T                                   ABN 18 183 701 345

Nunawading Kangas Basketball Club Incorporated

will hold it's

Annual General Meeting

on Monday October 6th, 2025

at 7:30pm  - 8:30pm in the 

Hall of Fame Room at Nunawading Basketball Centre

We invite all our members to come along and see how our Club works.  If you would like to get involved, we'd love to have you, but there will be no obligation, you can just listen.  

AGENDA 

1:    Present

2:    Apologies

3:    Confirmation of Minutes of 2024 AGM

4:    President’s Report

5:    Treasurer’s Report

6:    Election of Office Bearers and Committee Members

7:    General Business

       7.1  Fees

       7.2  Life Members

8: Close

• All players 15 years old and over
• A parent or guardian of players under 15 years
• Committee members
• Coaches and Team Managers
• Life members

Paul Sell – nominee for President

I am a long-time basketball fan!

I will always remember shooting my first points as a tiny 7yo on a makeshift court in an abandoned butter factory in Western Victoria to playing U16s in Traralgon with a group of friends who also played SEABL for the Gippsland Lakers, and following Vic Country teams across the state with my sister.  I’ve been around basketball for a long time and now as a dad, I’m thrilled that my boys have now discovered basketball too!

I’ve been supporting Kangas in a variety of roles over the past 5 years, including coaching U8, U10, U14 & U15s, Team Manager, CRM & website redevelopment, social media, Friday B15 AGC for the past few seasons and now B17 AGC.  Over the past 12 months we have significantly improved our season operations with the introduction of the competition manager role and AGC to speed up team selection and better support our coaches & TMs.  However now is the time to look a little more longer-term, strengthen our relationship with MEBA and set the club up for the future. 

I believe there are a couple of key focus areas that we should put our energy into:

•              Coach development - build a pipeline of coaches that will help develop our players and set the standards on game day (which we have started with Jack but we can explore what the next step looks like)

•              Growth & promotion – actively recruit new junior players to fill our U8 pipeline, build the Kangas brand and celebrate our achievements (we need to get back into schools or Vermont will continue to take our players)

•              Partnership with MEBA – with the continued growth of basketball, we need to become a trusted partner to ensure we get access to training facilities, equipment & storage and can influence and support rule and by-law changes etc.

With a business strategy, planning & performance background I feel I can help the club focus on targeting a few big initiatives that continue to move us forward as basketball continues to boom in our area and have some fun along the way!

Go Kangas!

As the specified nomination period has passed with a single nomination for each of Secretary and Vice President, no further nominations can be accepted for those positions.

As there have been no nominations for the positions of Treasurer and Registrar, nominations for these positions will be accepted at the meeting.

This year, we're also looking for General Members to cover the following roles:

Age Group Coordinator - Under 8 Boys 

Uniform Coordinator

Trophy Coordinator

Venue and Equipment Coordinator

Child Welfare Officer

Website and Social Media

Fundraising and Grants Coordinator

However, if you're interested in a different role, that may free one of our existing Committee members to take on one of the roles above, so please feel free to express interest in any role below.  You could also be a helper to the person who currently holds the role.

Position Description of Committee Members

President:

• Preside over Committee meetings and Club functions.

• Represent Nunawading Kangas at meetings of the MEBA as required. 

• Where required, approve the part payment or late payment of fees.

• Be available for executive meetings and ad hoc meetings when issues arise. 

• Sign correspondence/documents on behalf of the committee once decisions have been made at a (sub)committee level.

• Present an annual President’s Report to the AGM

Vice-President:

• Assists the President as required. 

• In the absence of the President, performs the President’s duties.

Treasurer:           

• Maintain accurate records of all financial transactions and maintain the Club’s banks accounts in conjunction with paid bookkeeper. 

• Approve discount payment of fees in consultation with the President and Registrar where required

• Advise the Committee of the financial position of the Cub in a detailed quarterly report (or as required by the committee) at Committee meetings

• Prepare and present a financial statement that covers the full financial year to Committee members at the end of each financial year (July - June) for sign off prior to AGM

• Present (Committee signed off) financial reports of the Club at the Annual General Meeting (AGM held in October each year)

• Keep financial records of the Club for at least 7 years - (All maintained on Xero and digital bank statements)

• In conjunction with the Secretary (Public Officer), prepare the annual statement for submission to Consumer Affairs Victoria within a month after the annual general meeting 

• Ensure all signatories are up to date and registered at bank with current committee members

• Safeguard online banking information (i.e. logins and passwords)

• Check for invoices and arrange payment once appropriate Committee member has approved eg Venue Co-ordinator to check training invoices (check inbox at least each fortnight)

• Check for requests for refunds and arrange payment once Registrar approves payments (coach & player) (check inbox at least each fortnight)

• Process Thank You payments to all junior coaches (Summer Season - October & January , Winter Season - April & August)

• Review registration fees and recommend any changes before the beginning of each registration season (in co-ordination with the registrar)

• Organise issuing of training invoices where required (in coordination with Registrar and bookkeeper)

Registrar:               

• Maintain an ongoing register of members (past and present)

• Respond to enquiries from prospective players

• Co-ordinate the registration process for each new season

• Prepare player lists for Age Group Co-ordinators for team selection each season.

• Co-ordinate entry of team details into PlayHQ 

• Submit team lists to MEBA 

Secretary:                 

• Receive and where required prepare correspondence on behalf of the Club. 

• Ensure urgent correspondence is passed onto the President, Treasurer or relevant person immediately.

• Prepare any submissions that may be required by the Club or affiliated Association.

• Co-ordinate the AGM, including nominations for Life Membership

• Act as the Public Officer of the Club by submitting the Annual Statement and paying the Incorporated Association fee to Consumer Affairs Victoria within a month after the Annual General Meeting (In consultation with club Treasurer)

Minute Secretary:

• Record and distribute minutes for all meetings of the committee, including the annual general meeting. 

• Organise the committee meeting times and venues. 

• Keep a record of all committee minutes and relevant documents pertaining to the management of the club.

Uniform officer:

• Liaise with the uniform supplier

• Where required, assist players with information on sizes, uniform numbers and other questions

• Coordinate alternate uniform collection and return. 

• Provide loaner tops as necessary and coordinate return of these at the end of each season.

• Organise payment of invoices for any purchases of uniforms by the Club (eg: alternate sets) by Treasurer. 

• Coordinate second hand uniform sales (if the Club is currently offering this service). 

Trophy Co-ordinator:    

• Collate and tally votes received from each team during the season. 

• Communicate the results of votes to coaches and collect trophy winner names. 

• Maintain a register of the number of seasons played by each player (in conjunction with the Registrar)

• Prepare a list each season of players who have reached a 5, 10, 15, 20, 25 or 30 season milestone to receive a Seasons Award.

• Identify any players to receive a Retiring Player plaque (long term players who have aged out) in conjunction with the Registrar. Long term is currently considered 15 seasons of playing and coaching. Coaching and playing in a season considered to count for one season.

• Arrange for the purchase and production of trophies and season awards. 

• Organise the trophy ceremony at Presentation Night.

Venue & Equipment Co-ordinator:

• Book training venues and source new venues. 

• With the assistance of the Registrar, prepare the training schedule each season

• Coordinate collection and storage of venue keys or security fobs.

• Co-ordinate the provision of equipment (balls, cones etc) to team coaches

• Liaise with the relevant venue when training is not required, or if maintenance is required at that venue.

• Advise teams if their training venue is not available for any reason.

Child Safety Officer

• Ensure the Club complies with it’s Child Safety Policy

• Maintain a Working with Children certificate register for coaches, team managers and club officials as per the Department of Justice requirements. 

• Co-ordinate the follow up of new coaches, team managers and Club officials to ensure they get their WWC checks completed.

• Co-ordinate the response to any child safety issues raised with the Club

Team Manager  Co-ordinator:           

• Keep the Team Manager Information page of the website up to date.        

• Facilitate communication between team managers, the Committee and Club families.

Website/Publicity Officer:  

• Maintain and update information on the club website. 

• Prepare regular newsletters for distribution.

Fundraising Officer:

• Scope potential fundraising activities and government grants to improve the financial status of the club. 

• Organise all aspects of fundraising activities, seeking help where required. 

• Bank all monies into the Club’s bank account and inform the Treasurer.

Saturday Boy’s Co-Ordinator:            

• Co-ordinate the running of all boy’s teams. 

• Act as a point of contact for coaches/ parents/ players in conjunction with the Age Group Co-ordinators. 

• In conjunction with a subcommittee, aArrange placements of players, coaches and team managers in teams in conjunction with a Age Group Co-ordinators (or subcommittee if required), and then notify all parties of the details (including their training times, after liaising with Venues Co-ordinator).

Saturday Girl’s Co-Ordinator:           

• Same as Saturday Boy’s Co-ordinator, except duties are for all girls’ teams.

Friday Night Co-Ordinator:          

• Same as Saturday Boy’s Co-ordinator, except duties are for Friday night teams.

Monday Girl’s Co-Ordinator:           

• Same as Saturday Boy’s Co-ordinator, except duties are for all girls’ teams.

Age group Co-ordinator:           

• Assists the Boys/Girls Co-ordinators with team placement and running of teams.

General Member:             

• Attend committee meetings and offer assistance where required to ensure the successful running of the club.

If you'd like to nominate for a Committee role or would like more information, please contact the Secretary at secretary@nunawadingkangas.com.au or on mobile 0423 183 359.

We'd be more than happy to have a pair or small group cover a role, if you'd like to work with a friend and we've found that sharing of tasks works quite well in the past. Even if you're not in a position to take on a specific Committee role, if you're wiling to help the person who does a role or in any other way, please let us know.